Accounting Transactions Reference Sheet
Transactions are created for Payments, Invoicing (sales
transactions), Adjustments, etc. and all transactions are associated with
“orders,” with the exception of prepayments. Memo transactions, and later for
non-receivables, where no invoice number yet exists, transactions are
associated with order numbers and invoice numbers.
Transaction Types
Personify utilizes the following transaction types:
|
Transaction Type
|
Code
|
Description
|
|
Receipt
|
1
|
Receipts are shown as
negative numbers. They reduce the balance on an order.
|
|
Voucher/Refund
|
2
|
Vouchers are refunds shown
as positive numbers. They increase the balance on an order
|
|
Receipt Transfer
|
3
|
These happen in pairs, one
for each line item involved in the receipt transfer. The base amount show as
a positive number on the line form where the receipt was removed, and a
negative number from where the receipt was moved.
|
|
Sales
|
4
|
Sales transactions are
shown as positive numbers. They increase the balance on an order.
|
|
Write-off
|
5
|
This writes off a
receivable amount either positive or negative. If writing off a debit
balance, there is no credit to accounts receivable and a debit to write-off.
If writing off a credit balance, there is a debit to accounts receivable and
a credit to write-off.
|
|
Adjustment
|
6
|
An adjustment is a
debit/credit memo. The sign on the number depends on whether it increases or
decreases the balance on an order. For example, if the adjustment reduces
the price, it is shown as a negative number.
|
|
Revenue Recognition
|
7
|
This does not affect the
balance of an order. It just moves money between deferred revenue and
recognized revenue accounts. Therefore, the amount on the transaction is
zero.
|
|
Memo
|
8
|
This is a placeholder and
never goes to the General Ledger. It is not counted in the calculated of an
order balance.
|
|
Deferred Receipt
|
9
|
These are special
transactions because there are no transaction details and are not sent to the
GL. They indicate that there is a scheduled payment plan. The amount will
show as a negative number like a real receipt so that the balance will show
how much is currently due on an order.
|
|
Non-Receivable
|
0
|
These transactions are
passed to the GL, but are not associated with an order in Personify
|
|
Journal Entry
|
J
|
These are any transaction
that goes against two accounts. It is not associated with an order. For
example, the inventory number was changed and a write-off account was
created.
|