Glossary and Terms
The following table lists the order-related terms and
definitions.
Fixed
BATCH STATUS - This fixed type code identifies
the status of the batch. For a user to be able to open a batch for use, it
must have a status of available.
- AVAILABLE
- EDITING
- MARKED FOR POSTING
- POSTED
- LOCKBOX
- CLOSED
Transfer Mode - This fixed code is used on the
Receipt Transfer screen and identifies how the receipt is to be transferred.
CREDIT means only transfer the amount of all receipts that are unapplied on all
order lines in the order; i.e., amounts that are credits on the order. LINE
means only transfer the amount of the selected receipt allocated to the
selected order line. ORDER means transfer the entire amount of the selected
receipt.
TRANSACTION TYPE - This fixed code identifies
the type of financial transaction. Personify supports 9 transaction types
detailed in a table below.
VOUCHER STATUS - This fixed system code
identifies the status of a refund. The following codes are delivered with base
Personify and cannot be changed:
- ACTIVE – when a voucher is
created, the status is set to Active.
- PRINTED - when a voucher record is
exported to the AP system by the FAR800 batch process, the FAR800 batch
process sets the voucher status to Printed.
- POSTED – when a voucher is settled
by CCP610 or updated by FAR802 batch process, the voucher status is set to
Posted. A user can also set the voucher status to Posted manually.
- REVERSED – when a voucher is
reversed, the voucher status is set by the APIs to Reversed. To reverse a
refund, the user cannot set the voucher status to Reversed manually;
rather, the user must have access rights to the Reverse Refund button.
When the Reverse Refund button is clicked, the voucher status is set to
Reversed.
BATCH TYPE - This fixed type code identifies
the type of batch. DEFERRED POSTING and DIRECT POSTING batches are used when
entering payments from the Order Entry and Receipt Entry screens. RAPID DIRECT
and RAPID DEFERRED are used when entering receipts from the Rapid Receipt Entry
screen. ADJUSTMENT and REFUND batches are used when creating adjustments or
refunds, respectively. LOCKBOX batches are used when posting lockbox receipts.
EFT batches are used when uploading direct debit payments with EFT process. CCP610_PAYMENTS
is used when running CCP610 to settle credit card receipts. ECOMMERCE batches
are created automatically for web orders.
Non-fixed
CHECK TYPE - User-defined code that identifies
the type of check, such as P (personal) or C (company). This is used when
defining a customer's bank account to be used for eCheck payments.
RECEIPT TYPE - The receipt type. For example,
Cash, MasterCard, Visa, or Check.