Creating a Deferred Posting Batch
Deferred posting batches are used for payments that are
mailed or faxed to an organization. They are also used to audit order payments
prior to posting the payment activity to the general ledger. Using control
amounts and control counts, the system verifies that the amount of a deposit is
actually the amount entered in the system. The control count is the number of
checks in a deposit and the control amount is the total sum of those checks.
- In the upper
right hand corner of the window, users can see the current open batch or
create a new batch. Click on the [No
Batch Opened].
- Select
the Create New Batch button.
- Select Deferred
Posting Batch from the batch type drop down menu and verify the Batch
Date.
- Operator
will default to the user logged in however we will change this to the user
who will be posting the payment receipts. We will also select a User
Group who will be able to access the same batch if the original
operator is not available.
- Add the batch description.
RDC000#_Date
Example: RDC000##010113
- Click on the Add
Receipt Type button and then select a Receipt Type from the
drop down menu.
- Tab to next field
and the system will fill in the needed information.
- Type in a Control
(number of payments in the batch) and Control Amount (the total
amount of all payments)
