Defining Room Assignments for a Multi-Day Event
The available rooms can be inventoried or non-inventoried. Nevertheless, a restriction exists on what facilities and rooms can be selected and scheduled. Using this screen, you can create a schedule for a multi-day event where sessions occur:
- In the same room at the same time over multiple days
- On the same day in one room but at separate times
- On the same day in different rooms at different times
- On multiple days but in different facilities or different rooms at the same facility
When you save this screen, Personify verifies there are no conflicting room reservations for any of the days. The room assignment cannot be saved to the meeting product until no conflicts exist.
To define the room assignments manually for a multi-day event:
- On the General Meeting Setup, click Multi-Day Schedule Detail.
- Select the appropriate facility. The Room Assignment screen displays with the previously defined rooms and configurations for the facility.
- Select the room you want to assign to a multi-day event.
- If multiple room configurations for the room exist, select the appropriate configuration you want to assign to a multi-day event.
- To schedule the same room in the same facility for all days, click Create Schedule. Personify creates a line for the room for each day.
- To schedule a room manually, click Add.
- Select the Begin Date and End Date and times the room will be used for the multiday meeting.
- Perform Steps 3-7 for each room you want to assign.
- Click Save to save any changes.
