Defining a Committee Structure

Defining a Committee Structure

Using the Demographics tab of the Committee Central screen, you can add a new structure and a new position within the structure for the committee.  The structure controls positions held and terms of committees.

1. To define committee structure; From the Committee Maintenance task category, click Define Committee Structure.  The Committee Structure screen displays on the Demographics tab.

2. If necessary, select the Enforce Committee Structure checkbox.  When checked, this indicates that appointments to the committee must match the structure as defined.
3. Click Add New Structure.
4. Enter a Description for the committee structure.
5. Select the Begin Date.  The Begin Date and End Date identify the time period during which the structure detail records are applicable. Organizations that enforce committee structure rules can change those rules, so this date field tracks when the rule began.  The system selects the rule with the date closest to the current date without going into the future.

6. Highlight the appropriate structure and click Add Position.
7. Select the Position that the committee members can hold from the drop-down.
8. Select the Term period that is used as a default to calculate the end date of the added members from the drop-down.
9. Select the Voting Status from the drop-down.
10. Enter the maximum numbers of terms allowed for the position in the Max Allowed field.
11. Enter any Comments related to the committee structure.

12. Click Save.