Defining Product GL Accounts

Defining Product GL Accounts

We will need to define the accounts associated with the meetings products, including the receivable, pre-paid liability, write-off, cancellation, and discount transactions.  Meeting product will need to have a GL Account Setup associated with it. The accounts you will be using were created at the beginning of the meeting creation process if they did not pre-exist.

To define the accounts, click on the Define GL Accounts from the Define the Product screen task category.

1. Click on the Define Accounts button under the section General Ledger Accounts.
2. The Begin Date will mask the date chosen for the meeting product to be Available.  Should an additional set of accounts be setup we can adjust that date.  For example, if specific accounts are setup for this meeting, and after the meeting is over, transactions need to impact other accounts, we could set this up.  Please consult the Finance Team to determine which option that is best.
3. Click on the Hyperlinks for the following Accounts:
   1. Receivable Account
   2. Write-off Account
   3. Cancellation Account
   4. Discount Account
   5. Deferred Discount
   6. Agency Discount
   7. Deferred Agency

4. Click on one of the hyperlinks; the box will open for you to choose an account.  Double click on the account you wish to select.  If you are unsure of which account to select, consult the Finance Team.